Disclosure and barring service

Conflict of interest

4. The Policy has been developed taking into account major UN intergovernmental conferences, including the UN Summit on the Millennium Development Goals (2010) and the UN Conference on Sustainable Development Rio+20 (2012). Other international fora and processes that have renewed the spirit of this Policy and UNDP’s commitment to transparency and accountability have also been considered, including the UN Development Cooperation Forum, the High Level Forum on Aid Effectiveness and the Global Partnership on Aid Effectiveness.

5. For the purposes of this Policy, the term «information» is defined as any printed or electronic material that provides knowledge about UNDP activities, including but not limited to UNDP programs and operations.

6. This Policy applies to UNDP and the associated funds and programmes administered by UNDP, namely the United Nations Capital Development Fund (UNCDF) and United Nations Volunteers (UNV), and is available on the UNDP corporate website, as well as on the websites of country offices and associated funds and programmes.

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You are hereHome » The duty to keep information under the necessary security conditions is violated when there is massive and indiscriminate disclosure of e-mails without restrictions or control measures.

Under this reasoning, within the investigation, after analyzing the set of evidence in the file, what was stated by the complainant and the factual and legal arguments of the investigated company, it was established that the sanctioned company disclosed in a massive and indiscriminate manner, through an email sent through an account of the company, the electronic address of the holder and 196 other electronic addresses, violating with its conduct the principles of restricted access and circulation and of security associated with the duty to keep the information under the necessary security conditions to prevent adulteration, loss, consultation, use or unauthorized or fraudulent access.

In the course of the referred investigation, the sanctioned company, in its defense, argued that one of its employees accepted responsibility for sending the massive e-mail, as well as for the omission in the security measures. However, the Directorate established that the company did not prove that at the time of the occurrence of the facts it had implemented and made its workers aware of the corresponding security measures.

Protection of personal data

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Information management instruments: related to the preparation, adoption, implementation and updating of the Register of Information Assets, the Index of Classified and Reserved Information, the Information Publication Scheme and the Document Management Program.

Differential accessibility criteria: related to the guarantee of access to information for the indigenous population and population with disabilities in terms of channels, languages, languages and media.

Review the reports of requests for access to information and requests, complaints and claims made during the previous fiscal year. Determine the most frequent information queries, average response times (in order to determine possible improvements in the timeliness of the response) and the information that could be published in the information dissemination channels due to its relevance.

Review the document management instruments (Documentary Retention Tables, Documentary Classification Charts and Documentary Valuation Tables). Validate if these instruments are up to date.


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